Online Bookkeeping for Canadian Businesses — Fixed Monthly Fee
Accurate books, delivered monthly. We handle reconciliation, financial statements, and CRA compliance so you can focus on running your business — not chasing receipts.
Full-Service Bookkeeping Built for Canada
Every engagement includes the core bookkeeping tasks Canadian businesses need to stay compliant and make informed decisions. No hidden fees, no hourly billing — just clean books delivered on a predictable schedule.
Bank & Credit Card Reconciliation
We reconcile every transaction against your bank and credit card feeds in Xero, catching errors and duplicates before they compound.
Accounts Payable & Receivable
Vendor bills recorded and tracked, customer invoices monitored, and aging reports reviewed monthly so nothing slips through the cracks.
Monthly Financial Statements
Income statement, balance sheet, and cash flow statement — delivered within 15 business days of month-end with a brief commentary on key variances.
Receipt Management with Dext
Snap a photo, forward an email, or connect your inbox. Dext extracts the data and pushes it directly into Xero — no manual data entry required.
Payroll Support
We integrate with Wagepoint to ensure payroll journal entries are recorded accurately and source deductions tie back to CRA remittances.
GST/HST Filing Preparation
Sales tax collected and paid is tracked throughout the month so your GST/HST return is ready to file when the deadline arrives — no last-minute scrambles.
Year-End Preparation
Clean trial balance, organized supporting schedules, and a year-end package ready for your accountant. This typically reduces year-end accounting fees by 30-50%.
How It Works from Start to Monthly Close
Getting started is straightforward. We handle the heavy lifting during onboarding so the monthly cycle runs smoothly from day one.
Discovery Call
A 30-minute conversation to understand your business, current bookkeeping state, transaction volume, and goals. We assess fit and provide a fixed monthly quote — no obligation.
Monthly Bookkeeping Cycle
Each month, we reconcile transactions, record payroll entries, manage AP/AR, prepare GST/HST workpapers, and deliver your financial statements with a summary of key metrics and variances.
Quarterly Review Meetings
Every quarter, we meet to walk through your financials, discuss trends, flag potential issues, and adjust the chart of accounts or processes as your business evolves.
Built for Canadian Small & Mid-Sized Businesses
Our bookkeeping service works best for businesses that have outgrown DIY spreadsheets but do not yet need a full-time in-house bookkeeper.
Growing SMEs
Businesses processing 50 to 500+ transactions per month that need reliable monthly financials for decision-making and lender reporting. We scale with you as volume grows.
E-Commerce Sellers
Shopify, Amazon, and WooCommerce merchants dealing with multi-channel sales, payment processor reconciliation, and provincial sales tax compliance across Canada. See our e-commerce accounting service for specialized support.
Professional Services Firms
Consultancies, agencies, law firms, and other service-based businesses that bill by project or retainer and need clean revenue recognition and expense tracking.
Startups & Tech Companies
Early-stage companies that need investor-ready financials, SR&ED tracking, and a clean audit trail — without the overhead of a full-time hire.
Tools We Use to Run Your Books
We have tested dozens of accounting tools and settled on a stack purpose-built for Canadian compliance, automation, and real-time visibility. Every tool earns its place.
| Category | Tool | Why We Use It |
|---|---|---|
| Core Accounting | Xero | Cloud-native, multi-currency, strong Canadian bank feeds, and unlimited users at no extra cost. Learn more at Xero. |
| Receipt Capture | Dext | AI-powered extraction with 99%+ accuracy. Pushes directly into Xero with full audit trail. |
| Corporate Cards & Spend | Float | Canadian-issued Visa cards with real-time spend controls, receipt matching, and Xero sync. |
| Payroll | Wagepoint | Built for Canadian payroll: automatic CRA remittances, T4/RL-1 generation, and Xero integration. |
CPA Pro Tip: Close Your Books Every Month
The single most impactful habit for any Canadian business is a consistent monthly close. When books are reconciled within 15 days of month-end, you catch errors early, GST/HST filings become routine, and year-end costs drop significantly. Businesses that skip monthly closes often face catch-up fees of $3,000 to $10,000+ at year-end — far more than the cost of staying current.
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Frequently Asked Questions
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Ready to Hand Off Your Bookkeeping?
Book a free discovery call to discuss your needs, get a fixed monthly quote, and see how clean books can change the way you run your business.